Administrative Assistant

May 30

Role Overview:

As a full-time member of our administrative team, you will have the opportunity to join our company at an exciting time, providing services to DVAI’s internal and external clients.

Your main role will be to support the activities of our office and technical staff, where you handle general office duties and assist in bookkeeping and data entry.

We are looking for a dependable individual with attention to detail, who can work in a fast-paced environment.

Duties:

Handle general office tasks and administrative duties
Direct phone calls and communications between colleagues and customers
Greet visitors and complete receiving duties
Organize and schedule appointments and meetings
Maintain contact lists and filing systems
Produce and distribute correspondence and reports
Assist in the preparation of invoices and travel arrangements
Order and restocking office supplies
Provide general staff support
Data entry using Microsoft suite of products
Shipping and Receiving
Coordination of corporate events
Ability to follow instructions and prioritize tasks.
• Good business sense
• Excellent organizational skills demonstrated daily.
• Ability to work within deadlines.
• Position requires Coordinate Company Social Events

Requirements:

Excellent organizational skills
Ability to work within deadlines
Bilingualism: English & French would be an asset
Excellent interpersonal skills, communication skills, and time management skills
Strong customer-service skills with attention to detail
Able to follow through and prioritize tasks independently
Detail-oriented, accurate individual
Team player willing to share information with colleagues freely
Ability to document IT infrastructure, incidents, and lessons daily
Self-starter, self-motivated individual who enjoys the challenge of a dynamic work environment
Fast learner and adaptive individual who can identify and understand the appropriate software and hardware used by the organization and our clients
Possesses a strong ethical standard and has a professional demeanor